Manuals – Systems Design

Listed below are the online manuals, software downloads, technical bulletins and useful Food Service links that are available for Systems Design customers. Use the “Jump To” list on the right to quickly navigate the page. The refresh icon [] and the document title in green indicate an update to a specific file. Version numbers and upload dates are also provided for convenience. Adobe Acrobat is required to view/print these documents.

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0 - NEW/UPDATED

*New* Direct Certification File Processing [May 4, 2024]
v 24.001 - Describes using the LEGACY + Customer Portal Method and Customer Portal Method only
Application – Print Verification Results Report [November 14, 2024]
v 24.000 - Procedures for printing the Audit Verification report
Campus End of Day Process [October 30, 2024]
v 24.000 - End of day process instructions for clerks/manager - Infographic
Cashiers Manual [November 7, 2024]
v 24.001 - Manual describing detailed procedures to operate Systems Design Point of Sale
CE Administrative Review Checklist [November 14, 2024]
24.000 - How to prepare reports for the CE Administrative Review
Clerk’s Quick Start Card – Cashier Option [September 30, 2024]
Quick Start Card for Clerks - Cashier Option
Clerk’s Quick Start Card – Touch Screen Option [September 30, 2024]
Quick Start Card for Clerks - Touch Screen Option
How to Record a Managers Deposit [November 23, 2009]
v.24.000 - This document covers the procedure to record the Manager’s Deposit entries
How To Record a Refused DC Benefit [October 15, 2024]
v.24.000 To report on refused student and track whether the child was DC or SNAP DC
Meal App Now – Attachment B Application Samples (2024-2025) [September 23, 2024]
v 24.000 - (Income, FHMR, All-Foster, SNAP - TANF)
Meal App Now – Attachment B Application Samples – Spanish (2024-2025) [September 23, 2024]
v 24.000 - (Income, FHMR, All-Foster, SNAP - TANF)
MealAppNow – Disclosure Statements [September 23, 2024]
v 24.000 - Non-Discrim and Richard B Russell statements as displayed on Meal App Now
POS Clerk’s Notebook [November 7, 2024]
v 24.000 - Each POS station should have a POS Clerk ’s Notebook
Seamless Summer Feeding – Cashier Instructions [November 7, 2024]
v 24.000 - Cashier instructions for Seamless Summer Feeding Program

1 - FOOD SERVICE

1 – FOOD SERVICE [February 26, 2020]

1.1 Manuals

Cashiers Manual [November 7, 2024]
v 24.001 - Manual describing detailed procedures to operate Systems Design Point of Sale

1.2 Procedures

*New* Direct Certification File Processing [May 4, 2024]
v 24.001 - Describes using the LEGACY + Customer Portal Method and Customer Portal Method only
2017 – Lunch Appl Audit Verification Process [September 22, 2017]
v 17.001 - Procedures for initiating the Audit Verification process
30 Day Expiration Instructions [September 28, 2020]
v 20.000 - Instructions cover expiring and updating the carryover status from the previous school year
Application – Print Verification Results Report [November 14, 2024]
v 24.000 - Procedures for printing the Audit Verification report
Campus End of Day Process [October 30, 2024]
v 24.000 - End of day process instructions for clerks/manager - Infographic
CE Administrative Review Checklist [November 14, 2024]
24.000 - How to prepare reports for the CE Administrative Review
Clerk – Manual Deposit Sheet [February 5, 2021]
v 20.001 - Clerk deposit sheet to be used when system is down
Clerk – Shutdown procedures for Thin Clients [February 5, 2021]
v 19.000 - Clerk Posters for proper shutdown of all thin clients
Community Eligibility Provision Setup Process [February 5, 2014]
v 14.000 - Steps to set up your district to CEP percentages
Correcting Cash Mistakes @ POS [February 9, 2021]
v 21.000 - Detailed steps to correct cash mistakes at the Point of Sale
Correcting Deposit Errors [February 11, 2021]
v 21.000 - Instructions to manually record or correct mistakes in managers deposit entries
Correcting Meal Mistakes @ POS [April 11, 2016]
v 16.000 - How to correct menu item mistakes
DC File Transfer using Customer Portal [May 4, 2024]
v 24.000 - Procedure for DC file transfer without HyperTerminal
End of Day Routine [February 19, 2021]
v 21.000 - End of day steps for clerks and managers
End of Month Routine [February 23, 2021]
v 21.000 - End of Month steps
How to Print to a D-Link Print Server using LPR [February 5, 2016]
v 16.000 - Instructions
How to Print to a Lantronix Print Server using LPR [February 5, 2016]
v 16.000 - How to install a a LPR print queue on Windows XP
How to Record a Managers Deposit [November 23, 2009]
v.24.000 - This document covers the procedure to record the Manager’s Deposit entries
How To Record a Refused DC Benefit [October 15, 2024]
v.24.000 To report on refused student and track whether the child was DC or SNAP DC
How to Reload Function Keys [November 9, 2006]
v 06.001 - Instructions for reloading function keys
How to Unlock a Terminal [February 26, 2021]
v 21.000 - Three ways a user may unlock their terminal
How to use the HELP system [January 26, 2009]
v 08.000 - Using the help system to assist the end-user in locating the option to request a report
Intermec Barcode Scanner Reset Sheet [February 23, 2021]
v 21_000 - This reset sheet is ONLY for the Intermec 1800 ScanPlus scanner
Low Bal/Neg Bal/Other Notice Maint [September 7, 2012]
v 12.000 - To access the program to modify the notices for Negative Balance, Low Balance and Other Notices
Memo Maintenance v12-000 [September 25, 2012]
v 12.000 - How to use the Expanded Memo Maintenance Field
Metrologic Barcode Scannner Reset Sheet [February 23, 2021]
v 21.000 - This reset sheet is ONLY for the Metrologic (Honeywell) MS9540 Voyager scanner
PCLP-Customer Portal [January 2, 2024]
v 23.000 - PCLP through Customer Portal [view, download, print, pdf, csv, xlsx] Instructions
PCLP-Web Based Report Viewer [May 3, 2023]
v 23.000 - Local web based interface which allows the user to view/print/download reports from the SD software in a web browser
POS Clerk’s Notebook [November 7, 2024]
v 24.000 - Each POS station should have a POS Clerk ’s Notebook
Seamless Summer Feeding – Cashier Instructions [November 7, 2024]
v 24.000 - Cashier instructions for Seamless Summer Feeding Program
Seamless Summer Feeding Program – Back Office Setup [May 23, 2012]
v 12.000 - Using Systems Design for Seamless Summer Feeding Program Back Office Setup
SNP Site Claims [September 19, 2011]
v 11.002 - TX - UNPS State Reimbursement Claim menu and descriptions of the options
Update NSLP meal prices [July 17, 2024]
v 24.000 - how to update NSLP meal prices
Update NSLP meal prices – video [July 17, 2024]
v 24.000 - how to update NSLP meal prices - video

1.3 Quick Start

Clerk’s Quick Start Card – Cashier Option [September 30, 2024]
Quick Start Card for Clerks - Cashier Option
Clerk’s Quick Start Card – Touch Screen Option [September 30, 2024]
Quick Start Card for Clerks - Touch Screen Option

1.4 Installation Instructions

Categorically Eligible (User Codes) [September 17, 2006]
v2005-10-10 - Lunch Application Program Categorically Eligible Students Managing with User Codes
First Day of School Installation [October 11, 2006]
v 06.001 - Items to be given special attention so that the transition to an automated system is effecient
Labor Hours Tracking Setup [June 26, 2018]
v 06.000 - Routine to obtain the meals per labor hour for the Managers Daily Summary Report
Sample Letter to Parents [February 6, 2021]
v 16.000 - Sample Letter to Announce Use of Systems Design POS System

1.5 Interface Instructions

Chancery SMS Receive [September 10, 2007]
v 07.001 - Chancery SMS Receive Setup
Chancery SMS Transfer [September 10, 2007]
v 07.001 - Chancery SMS Transfer Setup
Demographic File Format [September 17, 2006]
v 1.0 - Demographic File Format

2 - TIME CARD

2 – TIME CARD [February 26, 2020]

2.1 Manuals

Time Card II Enhancements [April 10, 2007]
v 07.001 - Features of Time Card
Time Card II Manual [September 17, 2006]
v 1.2 - Manual for use with Time Card system
Time Card II Sample Reports [March 4, 2010]
v 1.2 - Sample report examples from the Time Card system

2.2 Procedures

Time Card Editor [March 14, 2012]
v 12.000 - How to maintain the Time Card Entries for an employee using the Editor
Time Card Logon Information [September 17, 2006]
v 1.0 - How to Logon to the Time Card system
Time Corrections Form [April 17, 2007]
v 1.0 - Form for Time Corrections

2.3 Quick Start

Time Card Quick Start Card [September 17, 2006]
v 1.0 - Outline of the basic operations required to set up the Time Clock

2.4 Installation Instructions

Time Card Mast File Format [September 17, 2006]
v 1.0 - Employee Master Information

3 - ONLINE SYSTEMS

Customer Portal Link [March 20, 2024]
Link to the Systems Design Customer Portal - Call Systems Design for a New Account
Generic Online Income Survey Parent Poster Image [May 25, 2021]
v 21.000 - Call for Customization
ONLINE SYSTEMS [March 31, 2016]

3.1 Lunch Money Now

2024 – Lunch Money Now Updates [April 1, 2024]
v 24.000 - Lunch Money Now update Flyer for Parents regarding Venmo
Generic LMN Social Media Image [May 5, 2024]
v 24.000 - A generic social media image to advertise Lunch Money Now
Generic Social Image -Spanish – Lunch Money Now [May 5, 2024]
v 24.000 - 800 x 800 Generic Spanish Image for Social Networking
LMN/MAN Combined – Parent Poster – English [May 5, 2024]
v.24.000 - Call for customization
LMN/MAN Combined – Parent Poster – Spanish [May 5, 2024]
v.24.000 - call for customization
Lunch Money Now – Parent Poster – English [April 1, 2024]
v.24.000 - Apple Pay and Google Pay coming Fall of 2024
Lunch Money Now – Parent Poster – Spanish [April 1, 2024]
v.24.000 - Apple Pay and Google Pay coming Fall of 2024
Lunch Money Now Website Banner [May 5, 2024]
2024 - Lunch Money Now banner for websites
Sample Press Release [July 9, 2024]
v 24.000 - Sample press release for advertising Lunch Money Now (MS Word)
Sample Venmo Transaction – Lunch Money Now [February 15, 2024]
v 24.000 - Venmo Sample Transaction - Short Video

3.2 Meal App Now

2024-2025 Meal App Now Updated Files [June 28, 2024]
*updates to Customer Posters for 2024_2025 School Year
Generic Social Image – English – Meal App Now [April 10, 2024]
v 24.000 - 800 x 800 Generic Animated Image for Social Networking
Generic Social Image – Spanish – Meal App Now [April 10, 2024]
v 24.000 - 800 x 800 Generic Spanish Image for Social Networking
Meal App Now – Attachment B Application Samples (2024-2025) [September 23, 2024]
v 24.000 - (Income, FHMR, All-Foster, SNAP - TANF)
Meal App Now – Attachment B Application Samples – Spanish (2024-2025) [September 23, 2024]
v 24.000 - (Income, FHMR, All-Foster, SNAP - TANF)
Meal App Now – Generic Parent Poster – English [April 10, 2024]
v.24.000 - *updated style for 2024_2025 School Year - Call for Customization
Meal App Now – Generic Parent Poster – Spanish [April 10, 2024]
v.24.000 - *updated style for 2024_2025 School Year - Call for Customization
Meal App Now Banner [April 10, 2024]
v.24.000 meal app now banner for websites
Meal App Now Strategies [May 5, 2024]
v 24.000 - Strategies to promote the use on online apps in the district
MealAppNow – Disclosure Statements [September 23, 2024]
v 24.000 - Non-Discrim and Richard B Russell statements as displayed on Meal App Now

3.3 Customer Portal

Customer Portal Link [March 20, 2024]
Link to the Systems Design Customer Portal - Call Systems Design for a New Account

3.5 Income Survey

2024-2025 Income Survey Updated Files [July 12, 2024]
*updates to Customer Posters for 2024_2025 School Year
Generic Social Image-Income Survey [July 12, 2024]
2024 - generic English social image for income survey - call to customize
Generic Social Image-Income Survey [July 12, 2024]
2024 - generic social image for income survey in Spanish - call to customize
Income Survey – Generic Parent Poster – English [July 12, 2024]
v 24.000 - generic parent poster for Income Survey - call to customize
Income Survey – Generic Parent Poster – Spanish [July 12, 2024]
v 24.000 - generic Spanish parent poster for Income Survey - call to customize
Income Survey Website Banner [July 12, 2024]
2024 - income survey banner for websites
IncomeSurvey_MoreThanJustASurvey_English_24.000 [July 13, 2024]
v 24.000 - describes why a parent should fill out an income survey
IncomeSurvey_MoreThanJustASurvey_Spanish_24.000 [July 13, 2024]
v 24.000 - describes why a parent should fill out an income survey

4 - OTHER SUPPORT DOCUMENTS

How to Extract Report Data to Excel [February 4, 2016]
v 16.000 - Using HTPE and ZModem to extract data to excel or other programs

4.1 Infographics

Meal App Now – Email Processing [August 10, 2016]
v 16.000 - Infographic steps for processing apps with email notifications.
Start of Year – Manager’s Checklist [July 18, 2024]
v 24.001 - Infographic for Manager's: Starting a new year.
Tips to Increase Online Applications [April 23, 2023]
5 ways to increase participation in Meal App Now

5 - SOFTWARE DOWNLOADS

HyperTerminal Settings [January 19, 2006]
v 1.0 - Settings file for HyperTerminal
HyperTerminal Setup Instructions [January 28, 2020]
v 20.000 - Setup Instructions for a shortcut to HyperTerminal Private Edition ( HTPE ) in Windows
HyperTerminal Setup Program [January 19, 2006]
v 6.3 - Executable Installer for HyperTerminal
Install ScanPal [July 1, 2011]
v 1.00r70 - Executable Installer for ScanPal Barcode reader software
Install ScanPal Installation Instructions [July 1, 2011]
v 11.000 - ScanPal Installation Instructions
PuTTY Download [February 4, 2021]
Download link for PuTTY Installer (redirects to external site)
PuTTY Download – Microsoft Store [September 20, 2022]
Download link for PuTTY Installer from Microsoft Store
PuTTY Icon [December 8, 2022]
PuTTY ico icon
PuTTy installation instructions for MS Windows [February 17, 2022]
v 22.000 - PuTTy installation instructions for MS Windows
ScanPal File Processing [July 1, 2011]
v 11.000 - To transmit the data from the ScanPal 2 unit to your PC
SD Mono Font [June 19, 2006]
v 1.0 - Systems Design Monospaced Font Download
USB Cherry Keypad Configuration File [April 26, 2011]
v 11.000 - Configuration file

6 - MAINTENANCE

Maintenance Policy [September 22, 2020]
v 16.000 - Document Explaining Hardware & Software Maintence Policies

7 - END OF YEAR

2023-2024 End of Year Checklist [June 28, 2024]
v 24.000 - Instructions to end the school year
2023-2024 End of Year Checklist – Inventory [June 28, 2024]
v 24.000 - Instructions to end the school year - Inventory
Customer Portal Login [February 4, 2021]
Customer Portal Login for End of Year access

8 - START OF YEAR

2024-2025 Start of Year Checklist [June 28, 2024]
v 24.000 - Instructions to begin the start of year

9 - USEFUL FOOD SERVICE LINKS

American Diatetic Association [February 4, 2021]
Eat Right. Academy of Nutrition & Diatetics
Food & Nutrition Service (USDA) [February 4, 2021]
USDA website
Institute of Child Nutrition [February 4, 2021]
Resources, Training, Research
My Plate (USDA) [February 4, 2021]
MyPlate is a reminder to find your healthy eating style
National School Lunch Program (NSLP) [February 4, 2021]
Resources for the NSLP
Team Nutrition (USDA) [February 4, 2021]
Team Nutrition is an initiative of the USDA Food and Nutrition Service
Texas Association for School Nurtition (TASN) [February 4, 2021]
Resources that enhance and promote non-profit child nutrition programs