Listed below are the online manuals, software downloads, technical bulletins and useful Food Service links that are available for Systems Design customers. Use the “Jump To” list on the right to quickly navigate the page. The refresh icon [] and the document title in green indicate an update to a specific file. Version numbers and upload dates are also provided for convenience. Adobe Acrobat is required to view/print these documents.
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Learn Online Classroom
Video tutorials to help users quickly navigate Systems Design programs.
*New* Direct Certification File Processing [May 4, 2024]
v 24.001 - Describes using the LEGACY + Customer Portal Method and Customer Portal Method only2024-2025 Income Survey Updated Files [July 12, 2024]
*updates to Customer Posters for 2024_2025 School Year2024-2025 Start of Year Checklist [June 28, 2024]
v 24.000 - Instructions to begin the start of yearSample Press Release [July 9, 2024]
v 24.000 - Sample press release for advertising Lunch Money Now (MS Word)Start of Year – Manager’s Checklist [July 18, 2024]
v 24.001 - Infographic for Manager's: Starting a new year.Update NSLP meal prices [July 17, 2024]
v 24.000 - how to update NSLP meal pricesUpdate NSLP meal prices – video [July 17, 2024]
v 24.000 - how to update NSLP meal prices - video
- 1 – FOOD SERVICE
[February 26, 2020]
Cashiers Manual [February 23, 2021]
v 21.000 - Manual describing detailed procedures to operate Systems Design Point of SaleCherry Keyboard Practice Page [February 7, 2021]
v 21.000 - Cherry keypad image for practiceUnderstanding Credit Limits in POS [February 6, 2016]
v 21.000 - Description of three credit limits available in the POS system
*LEGACY METHOD* Direct Certification File Processing [November 10, 2017]
v 18.002 - The LEGACY method uses HyperTerminal and a desktop FTP Direct Cert icon. If those components are present on the PC and working, the LEGACY method may continue to be used.*New* Direct Certification File Processing [May 4, 2024]
v 24.001 - Describes using the LEGACY + Customer Portal Method and Customer Portal Method only2017 – Lunch Appl Audit Verification Process [September 22, 2017]
v 17.001 - Procedures for initiating the Audit Verification processApplication – 30 Day Expiration Instructions [September 28, 2020]
v 20.000 - Instructions cover expiring and updating the carryover status from the previous school yearApplication – Print Verification Results Report [September 21, 2020]
v 20.000 - Procedures for printing the Audit Verification report [LEARN Video]Application Verification Process [September 28, 2020]
9.28.2020 - Learn link for the application verification processApplication – Print Verification Results Report [February 9, 2021]
v 21.000 - Procedures for printing the Audit Verification report [LEARN Video Screenshots]Campus End of Day Process [September 28, 2020]
v 20.000 - End of day process instructions for clerksCE Administrative Review Checklist [February 4, 2016]
v16.001 - How to prepare reports for the CE Administrative ReviewClerk – Manual Deposit Sheet [February 5, 2021]
v 20.001 - Clerk deposit sheet to be used when system is downClerk – Shutdown procedures for Thin Clients [February 5, 2021]
v 19.000 - Clerk Posters for proper shutdown of all thin clientsCommunity Eligibility Provision Setup Process [February 5, 2014]
v 14.000 - Steps to set up your district to CEP percentagesCorrecting Cash Mistakes @ POS [February 9, 2021]
v 21.000 - Detailed steps to correct cash mistakes at the Point of SaleCorrecting Deposit Errors [February 11, 2021]
v 21.000 - Instructions to manually record or correct mistakes in managers deposit entriesCorrecting Meal Mistakes @ POS [April 11, 2016]
v 16.000 - How to correct menu item mistakesDC File Transfer using Customer Portal [May 4, 2024]
v 24.000 - Procedure for DC file transfer without HyperTerminalEnd of Day Routine [February 19, 2021]
v 21.000 - End of day steps for clerks and managersEnd of Month Routine [February 23, 2021]
v 21.000 - End of Month stepsHow to Print to a D-Link Print Server using LPR [February 5, 2016]
v 16.000 - InstructionsHow to Print to a Lantronix Print Server using LPR [February 5, 2016]
v 16.000 - How to install a a LPR print queue on Windows XPHow to Program Function Keys [August 27, 2012]
v 12.001 - Instructions for programming Function KeysHow to Record a Managers Deposit [November 23, 2009]
v 09.000 - This document covers the procedure to record the Manager’s Deposit entriesHow To Record a Refused DC Benefit [February 5, 2016]
v 16.000 - To report on refused student and track whether the child was DC or SNAP DCHow to Reload Function Keys [November 9, 2006]
v 06.001 - Instructions for reloading function keysHow to Unlock a Terminal [February 26, 2021]
v 21.000 - Three ways a user may unlock their terminalHow to use the HELP system [January 26, 2009]
v 08.000 - Using the help system to assist the end-user in locating the option to request a reportIntermec Barcode Scanner Reset Sheet [February 23, 2021]
v 21_000 - This reset sheet is ONLY for the Intermec 1800 ScanPlus scannerLow Bal/Neg Bal/Other Notice Maint [September 7, 2012]
v 12.000 - To access the program to modify the notices for Negative Balance, Low Balance and Other NoticesManual FTP of Direct Cert File [October 30, 2007]
v 07.001 - Instructions for Manual FTP of Direct Cert File from PCMemo Maintenance v12-000 [September 25, 2012]
v 12.000 - How to use the Expanded Memo Maintenance FieldMetrologic Barcode Scannner Reset Sheet [February 23, 2021]
v 21.000 - This reset sheet is ONLY for the Metrologic (Honeywell) MS9540 Voyager scannerPCLP-Customer Portal [January 2, 2024]
v 23.000 - PCLP through Customer Portal [view, download, print, pdf, csv, xlsx] InstructionsPCLP-Web Based Report Viewer [May 3, 2023]
v 23.000 - Local web based interface which allows the user to view/print/download reports from the SD software in a web browserPOS Clerk’s Notebook [February 26, 2021]
v 21.000 - Each POS station should have a POS Clerk ’s Notebook including these ItemsPreparing the POS System For Recording SSO Meals [September 3, 2021]
v 21.000 - Preparing to use SSO for next School YearProcedures for Administering the Direct Certification Medicaid Reduced Determination [October 18, 2019]
v 19.000Seamless Summer Feeding – Cashier Instructions [February 23, 2012]
v 12.000 - Cashier instructions for Seamless Summer Feeding ProgramSeamless Summer Feeding Program – Back Office Setup [May 23, 2012]
v 12.000 - Using Systems Design for Seamless Summer Feeding Program Back Office SetupSNP Site Claims [September 19, 2011]
v 11.002 - TX - UNPS State Reimbursement Claim menu and descriptions of the optionsUpdate NSLP meal prices [July 17, 2024]
v 24.000 - how to update NSLP meal pricesUpdate NSLP meal prices – video [July 17, 2024]
v 24.000 - how to update NSLP meal prices - video
Cashier’s Quick Start Card [August 12, 2021]
LEARN site - Quick Start Cards for Cashiers [new version]Free & Reduced Quick Start Card [September 17, 2014]
v 14.000 - Quick Start Card for Free and Reduced Applications
Categorically Eligible (User Codes) [September 17, 2006]
v2005-10-10 - Lunch Application Program Categorically Eligible Students Managing with User CodesFirst Day of School Installation [October 11, 2006]
v 06.001 - Items to be given special attention so that the transition to an automated system is effecientLabor Hours Tracking Setup [June 26, 2018]
v 06.000 - Routine to obtain the meals per labor hour for the Managers Daily Summary ReportSample Letter to Parents [February 6, 2021]
v 16.000 - Sample Letter to Announce Use of Systems Design POS System
Chancery SMS Receive [September 10, 2007]
v 07.001 - Chancery SMS Receive SetupChancery SMS Transfer [September 10, 2007]
v 07.001 - Chancery SMS Transfer SetupDemographic File Format [September 17, 2006]
v 1.0 - Demographic File Format
- 2 – TIME CARD
[February 26, 2020]
Time Card II Enhancements [April 10, 2007]
v 07.001 - Features of Time CardTime Card II Manual [September 17, 2006]
v 1.2 - Manual for use with Time Card systemTime Card II Sample Reports [March 4, 2010]
v 1.2 - Sample report examples from the Time Card system
Time Card Editor [March 14, 2012]
v 12.000 - How to maintain the Time Card Entries for an employee using the EditorTime Card Logon Information [September 17, 2006]
v 1.0 - How to Logon to the Time Card systemTime Corrections Form [April 17, 2007]
v 1.0 - Form for Time Corrections
Time Card Quick Start Card [September 17, 2006]
v 1.0 - Outline of the basic operations required to set up the Time Clock
Time Card Mast File Format [September 17, 2006]
v 1.0 - Employee Master Information
- Customer Portal Link
[March 20, 2024]
Link to the Systems Design Customer Portal - Call Systems Design for a New Account Generic Online Income Survey Parent Poster Image [May 25, 2021]
v 21.000 - Call for Customization- ONLINE SYSTEMS
[March 31, 2016]
2024 – Lunch Money Now Updates [April 1, 2024]
v 24.000 - Lunch Money Now update Flyer for Parents regarding Venmo2024-2025 Lunch Money Now Updated Files [June 28, 2024]
*updated LMN English and Spanish Ads for 2024Generic LMN Social Media Image [May 5, 2024]
v 24.000 - A generic social media image to advertise Lunch Money NowGeneric Social Image -Spanish – Lunch Money Now [May 5, 2024]
v 24.000 - 800 x 800 Generic Spanish Image for Social NetworkingLMN/MAN Combined – Parent Poster – English [May 5, 2024]
v.24.000 - Call for customizationLMN/MAN Combined – Parent Poster – Spanish [May 5, 2024]
v.24.000 - call for customizationLunch Money Now – Parent Poster – English [April 1, 2024]
v.24.000 - Apple Pay and Google Pay coming Fall of 2024Lunch Money Now – Parent Poster – Spanish [April 1, 2024]
v.24.000 - Apple Pay and Google Pay coming Fall of 2024Lunch Money Now Website Banner [May 5, 2024]
2024 - Lunch Money Now banner for websitesSample Press Release [July 9, 2024]
v 24.000 - Sample press release for advertising Lunch Money Now (MS Word)Sample Venmo Transaction – Lunch Money Now [February 15, 2024]
v 24.000 - Venmo Sample Transaction - Short Video
2024-2025 Meal App Now Updated Files [June 28, 2024]
*updates to Customer Posters for 2024_2025 School YearGeneric Social Image – English – Meal App Now [April 10, 2024]
v 24.000 - 800 x 800 Generic Animated Image for Social NetworkingGeneric Social Image – Spanish – Meal App Now [April 10, 2024]
v 24.000 - 800 x 800 Generic Spanish Image for Social NetworkingMeal App Now – Attachment B Application Samples (2023-2024) [July 11, 2023]
v 23.000 - (Income, FHMR, All-Foster, SNAP - TANF)Meal App Now – Attachment B Application Samples – Spanish (2023-2024) [July 11, 2023]
v 23.000 - (Income, FHMR, All-Foster, SNAP - TANF)Meal App Now – Generic Parent Poster – English [April 10, 2024]
v.24.000 - *updated style for 2024_2025 School Year - Call for CustomizationMeal App Now – Generic Parent Poster – Spanish [April 10, 2024]
v.24.000 - *updated style for 2024_2025 School Year - Call for CustomizationMeal App Now Banner [April 10, 2024]
v.24.000 meal app now banner for websitesMeal App Now Strategies [May 5, 2024]
v 24.000 - Strategies to promote the use on online apps in the district
- Customer Portal Link
[March 20, 2024]
Link to the Systems Design Customer Portal - Call Systems Design for a New Account
Expedited Cashier Option [September 28, 2020]
2019Online Classroom [February 6, 2021]
Video tutorials to help user quickly navigate Systems Design programs
2024-2025 Income Survey Updated Files [July 12, 2024]
*updates to Customer Posters for 2024_2025 School YearGeneric Social Image-Income Survey [July 12, 2024]
2024 - generic English social image for income survey - call to customizeGeneric Social Image-Income Survey [July 12, 2024]
2024 - generic social image for income survey in Spanish - call to customizeIncome Survey – Generic Parent Poster – English [July 12, 2024]
v 24.000 - generic parent poster for Income Survey - call to customizeIncome Survey – Generic Parent Poster – Spanish [July 12, 2024]
v 24.000 - generic Spanish parent poster for Income Survey - call to customizeIncome Survey Website Banner [July 12, 2024]
2024 - income survey banner for websitesIncomeSurvey_MoreThanJustASurvey_English_24.000 [July 13, 2024]
v 24.000 - describes why a parent should fill out an income surveyIncomeSurvey_MoreThanJustASurvey_Spanish_24.000 [July 13, 2024]
v 24.000 - describes why a parent should fill out an income survey
How to Extract Report Data to Excel [February 4, 2016]
v 16.000 - Using HTPE and ZModem to extract data to excel or other programs
Advertise – Social Media [July 1, 2020]
v 20.000 - Infographic - How to use social media to increase deposits and applications.Meal App Now – Email Processing [August 10, 2016]
v 16.000 - Infographic steps for processing apps with email notifications.SSO Income Surveys [June 11, 2021]
v 21.000 - Infographic - Use Meal App Now to collect income surveys during SSO waiversStart of Year – Manager’s Checklist [July 18, 2024]
v 24.001 - Infographic for Manager's: Starting a new year.Tips to Increase Online Applications [April 23, 2023]
5 ways to increase participation in Meal App NowUSDA prototype web application form requirements [February 13, 2016]
Infographic explaining requirements to use USDA prototype online form
Direct Certification FTP Setup Instructions [August 21, 2013]
v 13.000 - Instructions for installing our Direct Certification Automated FTP software to SDDirect Certification FTP Setup Program [August 9, 2011]
v 1.08r62 - Executable Installer to create shortcut for Direct Certification FTP to SDHyperTerminal Settings [January 19, 2006]
v 1.0 - Settings file for HyperTerminalHyperTerminal Setup Instructions [January 28, 2020]
v 20.000 - Setup Instructions for a shortcut to HyperTerminal Private Edition ( HTPE ) in WindowsHyperTerminal Setup Program [January 19, 2006]
v 6.3 - Executable Installer for HyperTerminalInstall ScanPal [July 1, 2011]
v 1.00r70 - Executable Installer for ScanPal Barcode reader softwareInstall ScanPal Installation Instructions [July 1, 2011]
v 11.000 - ScanPal Installation InstructionsPuTTY Download [February 4, 2021]
Download link for PuTTY Installer (redirects to external site)PuTTY Download – Microsoft Store [September 20, 2022]
Download link for PuTTY Installer from Microsoft StorePuTTY Icon [December 8, 2022]
PuTTY ico iconPuTTy installation instructions for MS Windows [February 17, 2022]
v 22.000 - PuTTy installation instructions for MS WindowsScanPal File Processing [July 1, 2011]
v 11.000 - To transmit the data from the ScanPal 2 unit to your PCSD Mono Font [June 19, 2006]
v 1.0 - Systems Design Monospaced Font DownloadUSB Cherry Keypad Configuration File [April 26, 2011]
v 11.000 - Configuration file
Maintenance Policy [September 22, 2020]
v 16.000 - Document Explaining Hardware & Software Maintence Policies
2023-2024 End of Year Checklist [June 28, 2024]
v 24.000 - Instructions to end the school year2023-2024 End of Year Checklist – Inventory [June 28, 2024]
v 24.000 - Instructions to end the school year - InventoryCustomer Portal Login [February 4, 2021]
Customer Portal Login for End of Year access
2024-2025 Start of Year Checklist [June 28, 2024]
v 24.000 - Instructions to begin the start of year
American Diatetic Association [February 4, 2021]
Eat Right. Academy of Nutrition & DiateticsFood & Nutrition Service (USDA) [February 4, 2021]
USDA websiteInstitute of Child Nutrition [February 4, 2021]
Resources, Training, ResearchMy Plate (USDA) [February 4, 2021]
MyPlate is a reminder to find your healthy eating styleNational School Lunch Program (NSLP) [February 4, 2021]
Resources for the NSLPTeam Nutrition (USDA) [February 4, 2021]
Team Nutrition is an initiative of the USDA Food and Nutrition ServiceTexas Association for School Nurtition (TASN) [February 4, 2021]
Resources that enhance and promote non-profit child nutrition programs