Listed below are the online manuals, software downloads, technical bulletins and useful Food Service links that are available for Systems Design customers. Use the “Jump To” list on the right to quickly navigate the page. The refresh icon [] and the document title in green indicate an update to a specific file. Version numbers and upload dates are also provided for convenience. Adobe Acrobat is required to view/print these documents.
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Learn Online Classroom
Video tutorials to help users quickly navigate Systems Design programs.
- 2024 – Lunch Money Now Updates
[February 15, 2024]
v 24.000 - Lunch Money Now update Flyer for Parents - 2024-2025 Income Survey Updated Files
[March 20, 2024]
*updates to Customer Posters for 2024_2025 School Year - 2024-2025 Meal App Now Updated Files
[March 14, 2024]
*updates to Customer Posters for 2024_2025 School Year - Sample Venmo Transaction – Lunch Money Now
[February 15, 2024]
v 24.000 - Venmo Sample Transaction - Short Video
- 1 – FOOD SERVICE
[February 26, 2020]
- Cashiers Manual
[February 23, 2021]
v 21.000 - Manual describing detailed procedures to operate Systems Design Point of Sale - Cherry Keyboard Practice Page
[February 7, 2021]
v 21.000 - Cherry keypad image for practice - Understanding Credit Limits in POS
[February 6, 2016]
v 21.000 - Description of three credit limits available in the POS system
- 2017 – Lunch Appl Audit Verification Process
[September 22, 2017]
v 17.001 - Procedures for initiating the Audit Verification process - Application – 30 Day Expiration Instructions
[September 28, 2020]
v 20.000 - Instructions cover expiring and updating the carryover status from the previous school year - Application – Print Verification Results Report
[September 21, 2020]
v 20.000 - Procedures for printing the Audit Verification report [LEARN Video] - Application Verification Process
[September 28, 2020]
9.28.2020 - Learn link for the application verification process - Application – Print Verification Results Report
[February 9, 2021]
v 21.000 - Procedures for printing the Audit Verification report [LEARN Video Screenshots] - Campus End of Day Process
[September 28, 2020]
v 20.000 - End of day process instructions for clerks - CE Administrative Review Checklist
[February 4, 2016]
v16.001 - How to prepare reports for the CE Administrative Review - Clerk – Manual Deposit Sheet
[February 5, 2021]
v 20.001 - Clerk deposit sheet to be used when system is down - Clerk – Shutdown procedures for Thin Clients
[February 5, 2021]
v 19.000 - Clerk Posters for proper shutdown of all thin clients - Community Eligibility Provision Setup Process
[February 5, 2014]
v 14.000 - Steps to set up your district to CEP percentages - Correcting Cash Mistakes @ POS
[February 9, 2021]
v 21.000 - Detailed steps to correct cash mistakes at the Point of Sale - Correcting Deposit Errors
[February 11, 2021]
v 21.000 - Instructions to manually record or correct mistakes in managers deposit entries - Correcting Meal Mistakes @ POS
[April 11, 2016]
v 16.000 - How to correct menu item mistakes - DC File Transfer using Customer Portal
[April 27, 2023]
v 23.001 - Procedure for DC file transfer without HyperTerminal - Direct Certification File Processing
[November 10, 2017]
v 18.002 - Guide you through the new DC process. - End of Day Routine
[February 19, 2021]
v 21.000 - End of day steps for clerks and managers - End of Month Routine
[February 23, 2021]
v 21.000 - End of Month steps - How to Print to a D-Link Print Server using LPR
[February 5, 2016]
v 16.000 - Instructions - How to Print to a Lantronix Print Server using LPR
[February 5, 2016]
v 16.000 - How to install a a LPR print queue on Windows XP - How to Program Function Keys
[August 27, 2012]
v 12.001 - Instructions for programming Function Keys - How to Record a Managers Deposit
[November 23, 2009]
v 09.000 - This document covers the procedure to record the Manager’s Deposit entries - How To Record a Refused DC Benefit
[February 5, 2016]
v 16.000 - To report on refused student and track whether the child was DC or SNAP DC - How to Reload Function Keys
[November 9, 2006]
v 06.001 - Instructions for reloading function keys - How to Unlock a Terminal
[February 26, 2021]
v 21.000 - Three ways a user may unlock their terminal - How to use the HELP system
[January 26, 2009]
v 08.000 - Using the help system to assist the end-user in locating the option to request a report - Intermec Barcode Scanner Reset Sheet
[February 23, 2021]
v 21_000 - This reset sheet is ONLY for the Intermec 1800 ScanPlus scanner - Low Bal/Neg Bal/Other Notice Maint
[September 7, 2012]
v 12.000 - To access the program to modify the notices for Negative Balance, Low Balance and Other Notices - Manual FTP of Direct Cert File
[October 30, 2007]
v 07.001 - Instructions for Manual FTP of Direct Cert File from PC - Memo Maintenance v12-000
[September 25, 2012]
v 12.000 - How to use the Expanded Memo Maintenance Field - Metrologic Barcode Scannner Reset Sheet
[February 23, 2021]
v 21.000 - This reset sheet is ONLY for the Metrologic (Honeywell) MS9540 Voyager scanner - PCLP-Customer Portal
[January 2, 2024]
v 23.000 - PCLP through Customer Portal [view, download, print, pdf, csv, xlsx] Instructions - PCLP-Web Based Report Viewer
[May 3, 2023]
v 23.000 - Local web based interface which allows the user to view/print/download reports from the SD software in a web browser - POS Clerk’s Notebook
[February 26, 2021]
v 21.000 - Each POS station should have a POS Clerk ’s Notebook including these Items - Preparing the POS System For Recording SSO Meals
[September 3, 2021]
v 21.000 - Preparing to use SSO for next School Year - Procedures for Administering the Direct Certification Medicaid Reduced Determination
[October 18, 2019]
v 19.000 - Seamless Summer Feeding – Cashier Instructions
[February 23, 2012]
v 12.000 - Cashier instructions for Seamless Summer Feeding Program - Seamless Summer Feeding Program – Back Office Setup
[May 23, 2012]
v 12.000 - Using Systems Design for Seamless Summer Feeding Program Back Office Setup - SNP Site Claims
[September 19, 2011]
v 11.002 - TX - UNPS State Reimbursement Claim menu and descriptions of the options
- Cashier’s Quick Start Card
[August 12, 2021]
LEARN site - Quick Start Cards for Cashiers [new version] - Free & Reduced Quick Start Card
[September 17, 2014]
v 14.000 - Quick Start Card for Free and Reduced Applications
- Categorically Eligible (User Codes)
[September 17, 2006]
v2005-10-10 - Lunch Application Program Categorically Eligible Students Managing with User Codes - First Day of School Installation
[October 11, 2006]
v 06.001 - Items to be given special attention so that the transition to an automated system is effecient - Labor Hours Tracking Setup
[June 26, 2018]
v 06.000 - Routine to obtain the meals per labor hour for the Managers Daily Summary Report - Sample Letter to Parents
[February 6, 2021]
v 16.000 - Sample Letter to Announce Use of Systems Design POS System
- Chancery SMS Receive
[September 10, 2007]
v 07.001 - Chancery SMS Receive Setup - Chancery SMS Transfer
[September 10, 2007]
v 07.001 - Chancery SMS Transfer Setup - Demographic File Format
[September 17, 2006]
v 1.0 - Demographic File Format
- 2 – TIME CARD
[February 26, 2020]
- Time Card II Enhancements
[April 10, 2007]
v 07.001 - Features of Time Card - Time Card II Manual
[September 17, 2006]
v 1.2 - Manual for use with Time Card system - Time Card II Sample Reports
[March 4, 2010]
v 1.2 - Sample report examples from the Time Card system
- Time Card Editor
[March 14, 2012]
v 12.000 - How to maintain the Time Card Entries for an employee using the Editor - Time Card Logon Information
[September 17, 2006]
v 1.0 - How to Logon to the Time Card system - Time Corrections Form
[April 17, 2007]
v 1.0 - Form for Time Corrections
- Time Card Quick Start Card
[September 17, 2006]
v 1.0 - Outline of the basic operations required to set up the Time Clock
- Time Card Mast File Format
[September 17, 2006]
v 1.0 - Employee Master Information
- Customer Portal Link
[March 20, 2024]
Link to the Systems Design Customer Portal - Generic Online Income Survey Parent Poster Image
[May 25, 2021]
v 21.000 - Call for Customization - ONLINE SYSTEMS
[March 31, 2016]
- 2023-2024 Lunch Money Now Updated Files
[April 23, 2023]
*updated LMN English and Spanish Posters - 2024 – Lunch Money Now Updates
[February 15, 2024]
v 24.000 - Lunch Money Now update Flyer for Parents - Generic Social Image – Animated – Lunch Money Now
[March 22, 2022]
v 22.000 - 800 x 800 Generic Animated Image for Social Networking - Generic Social Image – Lunch Money Now
[March 22, 2022]
v 22.000 - 800 x 800 Generic Image for Social Networking - LMN/MAN Combined – Parent Poster – English
[July 20, 2023]
v.23.001 - *updated style & discrim link - call for customization - LMN/MAN Combined – Parent Poster – Spanish
[July 20, 2023]
v.23.001 - *updated style & discrim link - call for customization - Lunch Money Now – Parent Poster – English
[July 20, 2023]
v.23.001 - *updated style & discrim link - call for customization - Lunch Money Now – Parent Poster – Spanish
[July 20, 2023]
v 23.001 - *updated style & discrim link - call for customization - Lunch Money Now Website Banner
[March 22, 2022]
2022 - Lunch Money Now banner for websites - Sample Press Release
[August 8, 2023]
*updated - non-discrim: v 23.000 - Sample press release for advertising Lunch Money Now (MS Word) - Sample Venmo Transaction – Lunch Money Now
[February 15, 2024]
v 24.000 - Venmo Sample Transaction - Short Video
- 2024-2025 Meal App Now Updated Files
[March 14, 2024]
*updates to Customer Posters for 2024_2025 School Year - Generic Social Image – Animated – Meal App Now
[March 15, 2022]
v 22.000 - 800 x 800 Generic Animated Image for Social Networking - Generic Social Image – Meal App Now
[March 15, 2022]
v 22.000 - 800 x 800 Generic Image for Social Networking - Meal App Now – Attachment B Application Samples (2023-2024)
[July 11, 2023]
v 23.000 - (Income, FHMR, All-Foster, SNAP - TANF) - Meal App Now – Attachment B Application Samples – Spanish (2023-2024)
[July 11, 2023]
v 23.000 - (Income, FHMR, All-Foster, SNAP - TANF) - Meal App Now – Generic Parent Poster – English
[March 14, 2024]
v.24.000 - *updated style for 2024_2025 School Year - Call for Customization - Meal App Now – Generic Parent Poster – Spanish
[March 14, 2024]
v.24.000 - *updated style for 2024_2025 School Year - Call for Customization - Meal App Now Strategies
[April 23, 2023]
v 23.000 - Strategies to promote the use on online apps in the district
- Customer Portal Link
[March 20, 2024]
Link to the Systems Design Customer Portal
- Expedited Cashier Option
[September 28, 2020]
2019 - Online Classroom
[February 6, 2021]
Video tutorials to help user quickly navigate Systems Design programs
- 2024-2025 Income Survey Updated Files
[March 20, 2024]
*updates to Customer Posters for 2024_2025 School Year - Generic Social Image-Income Survey
[March 20, 2024]
2024 - generic English social image for income survey - call to customize - Generic Social Image-Income Survey
[March 20, 2024]
2024 - generic social image for income survey in Spanish - call to customize - Income Survey – Generic Parent Poster – English
[March 20, 2024]
v 24.000 - generic parent poster for Income Survey - call to customize - Income Survey – Generic Parent Poster – Spanish
[March 20, 2024]
v 24.000 - generic Spanish parent poster for Income Survey - call to customize - Income Survey Website Banner
[March 20, 2024]
2024 - income survey banner for websites
- How to Extract Report Data to Excel
[February 4, 2016]
v 16.000 - Using HTPE and ZModem to extract data to excel or other programs
- Advertise – Social Media
[July 1, 2020]
v 20.000 - Infographic - How to use social media to increase deposits and applications. - Meal App Now – Email Processing
[August 10, 2016]
v 16.000 - Infographic steps for processing apps with email notifications. - SSO Income Surveys
[June 11, 2021]
v 21.000 - Infographic - Use Meal App Now to collect income surveys during SSO waivers - Start of Year – Manager’s Checklist
[July 17, 2023]
v 23.000 - Infographic for Manager's: Starting a new year. - Tips to Increase Online Applications
[April 23, 2023]
5 ways to increase participation in Meal App Now - USDA prototype web application form requirements
[February 13, 2016]
Infographic explaining requirements to use USDA prototype online form
- Direct Certification FTP Setup Instructions
[August 21, 2013]
v 13.000 - Instructions for installing our Direct Certification Automated FTP software to SD - Direct Certification FTP Setup Program
[August 9, 2011]
v 1.08r62 - Executable Installer to create shortcut for Direct Certification FTP to SD - HyperTerminal Settings
[January 19, 2006]
v 1.0 - Settings file for HyperTerminal - HyperTerminal Setup Instructions
[January 28, 2020]
v 20.000 - Setup Instructions for a shortcut to HyperTerminal Private Edition ( HTPE ) in Windows - HyperTerminal Setup Program
[January 19, 2006]
v 6.3 - Executable Installer for HyperTerminal - Install ScanPal
[July 1, 2011]
v 1.00r70 - Executable Installer for ScanPal Barcode reader software - Install ScanPal Installation Instructions
[July 1, 2011]
v 11.000 - ScanPal Installation Instructions - PuTTY Download
[February 4, 2021]
Download link for PuTTY Installer (redirects to external site) - PuTTY Download – Microsoft Store
[September 20, 2022]
Download link for PuTTY Installer from Microsoft Store - PuTTY Icon
[December 8, 2022]
PuTTY ico icon - PuTTy installation instructions for MS Windows
[February 17, 2022]
v 22.000 - PuTTy installation instructions for MS Windows - ScanPal File Processing
[July 1, 2011]
v 11.000 - To transmit the data from the ScanPal 2 unit to your PC - SD Mono Font
[June 19, 2006]
v 1.0 - Systems Design Monospaced Font Download - USB Cherry Keypad Configuration File
[April 26, 2011]
v 11.000 - Configuration file
- Maintenance Policy
[September 22, 2020]
v 16.000 - Document Explaining Hardware & Software Maintence Policies
- Customer Portal Login
[February 4, 2021]
Customer Portal Login for End of Year access - End Of Year Instructions – INVENTORY
[April 27, 2023]
v 23.000 - Instructions for closing the 2022-2023 school year - End Of Year Instructions – POS
[April 27, 2023]
v 23.000 - Instructions for closing the 2022-2023 school year
- 2022-2023 Start of Year Checklist
[April 18, 2022]
v 22.000 - Instructions to begin the start of year - 2023-2024 Start of Year Checklist
[April 23, 2023]
v 23.000 - Instructions to begin the start of year
- American Diatetic Association
[February 4, 2021]
Eat Right. Academy of Nutrition & Diatetics - Food & Nutrition Service (USDA)
[February 4, 2021]
USDA website - Institute of Child Nutrition
[February 4, 2021]
Resources, Training, Research - My Plate (USDA)
[February 4, 2021]
MyPlate is a reminder to find your healthy eating style - National School Lunch Program (NSLP)
[February 4, 2021]
Resources for the NSLP - Team Nutrition (USDA)
[February 4, 2021]
Team Nutrition is an initiative of the USDA Food and Nutrition Service - Texas Association for School Nurtition (TASN)
[February 4, 2021]
Resources that enhance and promote non-profit child nutrition programs